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Privacy notice

This text is a draft and has not yet been reviewed by counsel.

Draft for review by counsel.

Who is responsible

The Quality Gate FZ LLE, licensed in Fujairah Creative City – Media Free Zone, United Arab Emirates, is responsible for the personal data described here. Address and registration details are in the imprint.

Email: info@thequalitygate.com

Which law applies

We are established in the United Arab Emirates, so we process personal data under the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL). Where visitors from the European Union are concerned, we also observe the EU General Data Protection Regulation (GDPR).

What this website collects

This website sets no cookies, runs no analytics or tracking, and loads nothing from third parties: fonts and images are served from our own server. There is no consent banner because nothing that requires consent is loaded.

Server logs

This website runs on our own server, which we rent from Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany. The server is located in Hetzner’s data centre in Falkenstein, Germany.

When you open a page, the server records technical connection data: IP address, date and time, the page requested, and the browser’s user agent. We use this data only to deliver the website and to keep it secure, and we do not combine it with other data.

Because the server is in Germany, data from visitors in the UAE is processed outside the UAE. Germany is bound by the GDPR, and Hetzner processes the data only on our instructions under a data processing agreement.

Server logs are deleted automatically after one month.

When you email us

If you write to us, we process what you send — usually your name, email address, company, and the content of your message — to answer you and, where you ask for it, to prepare an offer. This is processing to take steps you have requested before a possible contract (PDPL Art. 4; GDPR Art. 6(1)(b)).

We keep this correspondence for as long as the enquiry or the resulting business relationship requires, and afterwards only for as long as record-keeping law obliges us to.

Our email runs on Microsoft 365, which stores our mailboxes and processes messages on our behalf under Microsoft’s data protection terms. Our mailboxes are stored in the European Union, and Microsoft has committed to storing them in Germany.

When you book a call

Our contact page links to a booking page run by Microsoft Bookings, part of our Microsoft 365. If you book a call there, Microsoft processes your name, your email address, anything you add to the booking, and the time you choose, and creates a Teams meeting for it. The booking is stored with our mailboxes in the European Union. This is processing to take steps you have requested before a possible contract (PDPL Art. 4; GDPR Art. 6(1)(b)). Nothing from Microsoft loads on our website until you follow that link.

When you request a workshop

Our workshop pages have a request form. If you send it, we process what you enter: the workshop, the number of participants, location, preferred period and language, your name, company, email address, and, if you give them, your phone number and message. A service on our own server passes these details on as an email to our Microsoft 365 mailbox; the service itself stores nothing and does not record the content of the form. To protect the form from automated abuse, the server briefly keeps your IP address in memory to limit how many requests can be sent in a short time; it is not written to disk. We use your details only to answer your request and to prepare an offer. This is processing to take steps you have requested before a possible contract (PDPL Art. 4; GDPR Art. 6(1)(b)). The email is kept like the correspondence described under “When you email us”.

Who receives your data

Only Hetzner and Microsoft, as named above, and only to the extent needed to run those services. We do not sell personal data, and we do not use it for automated decisions or profiling.

Data from the European Union

If you contact us from the EU, you send your data directly to a company in the UAE. The European Commission has not issued an adequacy decision for the UAE, so the protections of EU law do not automatically follow your data there. We apply the safeguards described in this notice.

Your rights

Under the PDPL you may ask us, free of charge, to:

  • tell you which of your personal data we process, for what purpose, and who receives it;
  • give you a copy of your data, or pass it to another controller;
  • correct inaccurate data, or erase data we no longer need;
  • restrict or stop processing, including any direct marketing.

If you are in the EU, you have the corresponding rights under Articles 15 to 21 GDPR.

Send requests to info@thequalitygate.com. You may also complain to the UAE Data Office or, if you are in the EU, to the data protection supervisory authority in your country.

Our footer links to our LinkedIn page. Nothing is loaded from LinkedIn until you follow that link; from then on, LinkedIn’s own privacy policy applies.

Changes

We update this notice when what the website does changes. The current version is always the one published here.